Administrative Assistant/Receptionist (FT or PT)

Administrative Duties:

  • Opening cases on our case management system,
  • Conducting ID checks
  • Scheduling of deeds and documents, • Organise and maintain paper and electronic filing systems in accordance with recognised procedures and standards,
  • Typing and document production,
  • Drafting of correspondence as required,
  • Incoming and outgoing post management,
  • Photocopying and scanning of documents and uploading them into the relevant folders,
  • Updating documents on company systems,
  • Managing and co-ordinating own daily workflow to be able to support fee earners, practice manger and admin manager,
  • File closing and archiving,
  • Assisting with notarial admin duties,
  • Assisting paralegals with admin tasks as assigned through the task management system,
  • Other general administration tasks.

Accounting Duties:

  • Billing – Raising, processing, and sending out of bills to our clients via email and post,
  • Recording incoming and outgoing payments onto our case management system,
  • Processing payment by phone or online using our payment system,
  • Processing of Settlement Agreements and ILAs
  • Generating debtor’s reports
  • Additional accounting tasks as assigned.
Receptionist Duties:
  • Managing the reception desk at the front of the office,
  • Answering the main office phone and directing the client to the correct department, where needed,
  • Meeting and greeting clients in a professional manner,
  • Monitoring stationery stock and raising order requests,
  • Alerting fee earners of client arrival and keeping them up to date with any relevant issues that may arise,
  • Keeping reception area clean and tidy. Please note that this list is not exhaustive and other ad hoc duties are likely crop up.